RAUMEDIC's sustainable Automated Incoming Goods Process

Maximum Efficiency Through Smart Automation

Achieving Sustainable Success in No Time With Robotic Process Automation and Document Understanding

From idea to automated incoming goods inspection in just a few weeks: RAUMEDIC, together with MHP, automated part of its own incoming goods inspection process within just a few weeks. This rapid transformation opens the door to immediate process optimization and greater efficiency.

“MHP is the perfect partner to accelerate the digitalization of logistics within our company. Beyond the successful implementation and outstanding integration of the technologies, I am particularly impressed by the rapid results. Thanks to this excellent collaboration, we were able to digitize a portion of our incoming goods inspection in a remarkably short time – from the initial process idea to the completed automation. This project is a striking example of the possibilities unlocked by MHP's Intelligent Automation approach using AI and RPA technology.”

Sebastian DeegIT-Leiter bei RAUMEDIC

High Manual Effort and Intense Cost Pressure: Why an Automated Incoming Goods Process Was Essential for RAUMEDIC

At RAUMEDIC's logistics centers, numerous deliveries arrive daily, all of which previously had to be painstakingly checked through manual processes. This approach was time-consuming, repetitive, error-prone, and costly – a significant challenge in times of labor shortages.

At the same time, fast processing times and up-to-date inventory levels are crucial to maintaining efficient logistics operations. For RAUMEDIC, it became clear: it was time to optimize the incoming goods process and supplier evaluations.

The Path to Automated Incoming Goods Inspections

Over the past year and a half, MHP successfully automated several manual processes at RAUMEDIC using Robotic Process Automation (RPA). However, it quickly became apparent that RPA alone was not sufficient to (partially) automate the incoming goods inspection. A smarter approach was required to meet the unique challenges of this process.

Combination of RPA and Document Understanding

To automate RAUMEDIC's processing of the incoming goods data, MHP combined the strengths of Robotic Process Automation with Document Understanding. With the help of AI models, these technologies can transform unstructured data from delivery notes into structured information, read it directly, and post it in the merchandise management system.

Step-by-step towards scalability

To accelerate automation effectively, RAUMEDIC and MHP initially focused on easily implementable solutions that delivered immediate productivity gains. MHP began by training the AI model using delivery notes from three strategically selected suppliers – chosen for their high savings potential and the large volume of associated documents.

Through continuous adjustments and refinements, MHP successfully enhanced the model's recognition rate and accuracy. With the proof of concept now complete, the next phase involves rolling out the solution to additional suppliers. This step-by-step approach enables the automation to scale progressively across the organization, marking the beginning of a comprehensive transformation.

One platform for everything: The UiPath solution

For a comprehensive and effective automation strategy, MHP implemented RAUMEDIC's goods receipt inspection process on a unified platform: the UiPath platform. This platform, already employed for various automation initiatives, seamlessly integrated RPA and Document Understanding into existing workflows.

The result was a sustainable solution that not only saved time and money but also increased RAUMEDIC's quality and automation rate. A key success factor was the close, collaborative partnership with UiPath, which enabled emerging challenges to be overcome quickly and purposefully in short sessions.

“The collaboration between RAUMEDIC and MHP was cooperative and results-driven from the very beginning. Together, we achieved significant progress within a short time frame, reaching a high level of automation.”

Nicolas KurzweilConsultant, MHP

Digital, Fast, and Cost-Efficient: The Advantages of an Automated Incoming Goods Process and Supplier Evaluation speak for themselves

anks to its collaboration with MHP, RAUMEDIC has successfully digitalized part of its incoming goods process and increased efficiency. The intelligent combination of RPA and Document Understanding made it possible to speed up processes, reduce costs, and make logistics tasks more exciting and attractive.

High success rate and short time-to-market

Thanks to smart process automation, MHP and RAUMEDIC were able to achieve rapid success even in a challenging environment. The AI model read the data from the delivery notes with an accuracy of over 99%. Thanks to the human-in-the-loop approach, the remaining 1% of cases can be reworked manually and then fit seamlessly into the automated process.

As a result, RAUMEDIC not only improved process quality but also reduced process costs, minimized manual errors, and shortened processing times. Particularly noteworthy: the implementation of the solution only took a few weeks.

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RPA and Document Understanding make it possible

MHP's automation solution not only offers great scaling potential but is also a sustainable concept that can be transferred to numerous other industries. Companies that want to overcome similar challenges in inbound logistics can – like RAUMEDIC – benefit from MHP's solutions.

The rapid implementation and high performance of this solution prove that targeted automation brings real added value. With an experienced partner like MHP, the step towards digitalized and partially automated logistics is not a risk, but a reliable investment in sustainable success.